Time and Expense
Tracking for Law Firms
BizMagnet Time and Expense Tracking helps law firms capture billable hours, expenses, and WIP accurately in one connected workflow so billing stays clean and revenue leakage stays low.
Every unbilled minute is lost revenue. BizMagnet Legal Suite ensures every billable hour and disbursement is captured accurately, approved correctly, and linked directly to the right matter and attorney
Why time and expense capture matters?
Every unbilled minute is lost revenue. When legal teams rely on memory or end-of-day time entry, billable hours are underreported, disbursements are missed, and WIP becomes unreliable. Accurate capture is not just an admin task — it is the foundation of billing quality and matter profitability.
BizMagnet makes time and expense capture simple, accurate, and connected to the billing workflow from day one. Lawyers and staff can log work while it happens, review entries quickly, and move through approval with less friction.
This keeps billing aligned to real work, reduces revenue leakage, and gives finance and partners better control over recovery.
How Time and Expense
Tracking Works?
How tracking works : The workflow is designed to fit the way lawyers and support staff actually record time and expenses — on desktop, on mobile, and in finance review.
1. Log time against the right matter
Web and mobile time entry is tied directly to matters, tasks, and activity types so every hour is attached to real work, not a free-text note.
2. Use built-in timers or manual entry
Staff can start and stop timers in real time or enter time later through timesheets. Either way, the capture is structured and matter-linked.
3. Record expenses and disbursements
Out-of-pocket expenses and disbursements can be captured, attached to receipts, and posted with approval workflows so nothing is missed or misallocated.
4. Review WIP and approve entries
Finance and file partners can review opening balances, unbilled time, and aged WIP by partner or matter before billing is generated.
5. Push approved entries into billing
Approved time and expenses flow directly into the billing module so invoices are accurate, complete, and ready for posting with less manual work.
Key features
Every feature is designed to make capture faster, approvals cleaner, and billing more accurate.
How this improves billing
Better capture upfront leads to fewer billing corrections later.
| What gets tracked | Manual process | BizMagnet Time and Expense |
|---|---|---|
| Billable hours | Often entered late or from memory | Logged in real time or through structured timesheets |
| Expense receipts | Scattered across email and paper files | Captured with attachments and linked to the right matter |
| WIP visibility | Hard to reconcile at month end | Opening balances and aged WIP visible by file partner |
| Approvals | Manual follow-up and delay | Multi-level workflows for clean sign-off |
| Billing accuracy | Corrections and revenue leakage | More complete invoices with fewer adjustments |
Benefits for legal teams
When time capture is accurate, billing and recovery improve almost immediately.
A practical example
Scenario
A firm with attorneys working between meetings, court, and client calls
The firm struggled because lawyers were entering time at the end of the day — or forgetting entries completely. Expenses were submitted late, receipts were stored separately, and the finance team had to send reminders repeatedly before billing could start.
With BizMagnet, lawyers log time from mobile or desktop while the work is happening. Expenses are attached to the matter immediately, and the billing team sees a clean WIP picture with fewer missing entries. The result is a faster billing cycle and far fewer corrections at invoice time.
Frequently asked questions
What is the difference between time tracking and timesheet management?
Time tracking captures billable work as it happens, usually through a timer or immediate entry. Timesheet management organizes those entries for review, approval, and billing so the finance team has a complete record.
Can lawyers track time from mobile?
Yes. BizMagnet supports web and mobile time entry, including built-in timers, so lawyers can log billable time on the move without returning to the office.
Does the module support expense receipts?
Yes. Staff can capture expenses with invoice and payment receipt attachments via the mobile app and link them directly to the correct matter.
How does BizMagnet help reduce WIP leakage?
The module keeps time, expenses, disbursements, and matter links structured from the start, so there are fewer missed billable items and more accurate WIP reporting before invoice generation.
Is this suitable for Saudi law firms?
Yes. BizMagnet ERP Legal Suite is built by AIN Technologies for Saudi business realities, with structured workflows that fit legal teams and a local compliance-aware setup.
See time capture improve your billing
TRequest a demo and see how BizMagnet captures billable hours, expenses, and WIP with less friction.
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